Reservations must be made 7 days in advance.
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Loess Hills Room Rentals
The Loess Hills Lodge at Hitchcock Nature Center has the perfect facilities for your next family gathering, civic group event, or work retreat. Located in the heart of the beautiful Loess Hills, this facility features scenic overlooks, equal access restorroms, and two unique rental spaces. Rental of either space at the Loess Hills Lodge includes the use of provided tables & chairs along with admission to the park for all of your guests.
The Bluestem Room is equipped with conference tables and chairs for seating up to 70 guests. Looking inot area woodlands, it is located on our lower level with quick access to our patio and area trails. The Bluestem Room is located down a flight of stairs when you enter from our main doors on the south of the building. It is also accessible to persons with disabilities using the rear patio doors on the north side of the building. An elevator is available during Loess Hills Lodge Exhibit Gallery regular hours only.
Per Pottawattamie County Policy 96-2020 – When attending an indoor event at Hitchcock Nature Center masks must be worn except when eating & drinking, children under the age of two & those with medical conditions preventing them from wearing a mask are exempt. Social distancing of a minimum of 6’ between households must be observed. Due to these restrictions the maximum rental capacity of the Bluestem Room is 25 people.
Can I come in & tour the facility?
Yes! While we can occasionally accommodate drop in tours, due to staffing & programming we ask that you contact us and arrange an appointment in advance. Please email Kate Simmons, Community Relations Coordinator to set up a time to visit the rental facilities.
Are we able to serve alcohol at our event?
Yes! Rental parties are permitted to serve alcohol with the payment of a $300.00 alcohol deposit in addition to the required $300.00 room deposit. Only bottled or canned beer & wine are permitted; no kegs or hard liquor. This includes mixed drinks.
Do we have access to a kitchen?
Kind of! Both rental rooms feature a small kitchenette for guest use. This kitchenette includes a full sized refrigerator with freezer, microwave, & sink. No kitchenware including serving utensils, cutlery, or other appliances are included, please plan accordingly.
Can I have my event catered?
Yes! Please see our Policies & Procedures for regulations regarding catering at the Loess Hills Lodge.
Can I rent an outdoor space for my event?
No. While both rental rooms do include direct outdoor access, neither include the exclusive use of any outdoor space and we do not permit renters to commandeer any of our outdoor spaces for private use. Renters are welcome to utilize & enjoy our public outdoor spaces during their rental period but may not block or restrict public access to any area of the park outside of their rental room.
Why aren't rentals available on Mondays or prior to 3:00 p.m. Tuesday through Friday?
The Loess Hills Lodge rental spaces are primarily classroom spaces for our Environmental Education Program which utilizes the space to conduct public programming and on-site field trip programs for area school children. The facilities must remain open and available for educational use with rentals as a secondary use. Therefore, weekday rentals during the morning hours are subject to facility availability. Please email Kate Simmons for information on daytime rentals during the week.
Are tables & chairs included in my rental?
Yes! Tables & chairs are included with your rental fee. Renters are responsible for setting up the tables & chairs when they arrive and for taking them down and storing them after their event is complete. Please remember that rental hours are the time in and time out of the building, not the duration of your event, so you will need to make sure and allow time for room set up.
Where can I find your rental policies & procedures?
They are available for download below under "Related Items" or you may email Kate Simmons for a copy. For more information please contact Kate Simmons at 712-545-3283 x5830 or by email at email@example.com.
Cancellation refunds will be paid based upon the following schedule:
30 days or more notice.....................................100% refund
29-22 days notice............................................50% refund
21-15 days notice............................................25% refund
14 days or less notice......................................no refund
Weekend rentals are available for the full day only. Rental hours are Saturday & Sunday 9:00 a.m. to 9:00 p.m.
Weekday rentals are available by the half day only. Rental hours are Tuesday - Friday 3:00 p.m. to 9:00 p.m.
All rentals are subject to availability. Daytime rentals beginning prior to 3:00 p.m. Tuesday through Friday are subject to facility availability and must be booked through staff at the Loess Hills Lodge. Monday rentals are not available. Rental hours indicate the time in & out of the building including preparations & clean up, not the duration of your event.
The Loess Hills Lodge will begin taking rental reservations for the following year beginning on September 1st.
Weekend Rental - Saturday or Sunday, 9:00 a.m. to 9:00 p.m. (Full Day Rental) - $360.50 per room, due at time of reservation. Cash, check, or credit cards are accepted. Subject to cancellation policy. This fee includes a 3% credit card processing fee.
Weekday Rental - Tuesday thru Friday, 3:00 p.m. to 9:00 p.m. (Half Day Rental) - $180.25 per room, due at time of reservation. Cash, check, or credit cards are accepted. Subject to cancellation policy. This fee includes a 3% credit card processing fee.
*Fees are subject to change.
All rentals at the Loess Hills Lodge are subject to a $300.00 room deposit & a $300.00 alcohol deposit (if applicable) to be paid no more than 7 days in advance of your rental. This deposit must be paid to staff at the Loess Hills Lodge with either cash, check, or credit card & will be returned within 10 business days of the completion of your rental provided all rental policies & procedures are followed and the room & facilities are returned in satisfactory condition. Please see our Rental Policies & Procedures below for more details & contact Kate Simmons, Community Relations Coordinator to arrange your deposit payment.
Please understand at the time of booking your reservation that you immediately prohibit other people from reserving and utilizing that facility - they therefore go elsewhere to locate a facility for that date. Refunds will be provided based on the Cancellation Policy. However, we will observe a NON-REFUNDABLE RESERVATION policy for cancellations that occur within 14 days of the rental date with the following exceptions:
Should circumstances arise meeting the exceptions described above, renters may be asked to provide documentation of the circumstance(s) prior to receiving a refund.
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